Effortless Tracking of Visitors, Contractors, and Temporary Employees

Published on 6/13/2025 • Updated on 6/15/2025

Being aware of who's entered your premises and when is vital for security and operations in today's work environments. However, many businesses still depend on bygone pen-and-paper logging systems which lead to data inaccuracy, operational delays, and makes your organization vulnerable in emergencies.

Below is how your team can create a polished process from the mentioned prompts and build a flawless system:

Sign In With QR Scanning- No Additional Hardware Required

Display a QR code at every entrance. Guests, temporary personnel, and contractors can now scan the code using their personal devices, fill a form, and electronically sign your Terms & Conditions in seconds without the need for tablets or kiosks.

Gate-Level Visibility & Instant Alerts

Your security team has access to a unified control board where they see all relevant details including attendees. As the meeting progresses, your hosts are provided with email and SMS notifications on attendee check-ins while your security team is informed in real-time.

Flexible Hybrid Model for Any Facility

VisitorFlow allows businesses that require paper-based visitor tracking to operate in a hybrid system whereby mobile passes are paper badges are printed. This allows businesses to transition at their own pace towards digital visitor management systems.

Cross Site Tracking

Regardless whether you have a single or multiple factory gates, you can oversee all entry points from a single portal. Set filters for specific dates, time ranges, or locations and gain real-time insights into foot traffic.

Ideal for Temp and Contract Workers

For contractors and temporary employees, you can set distinct access permissions, obtain project-specific nondisclosure agreements, and monitor hourly workers’ clock-in and clock-out times—all through the same system you utilize for regular attendees.

Built-In Compliance & Audit Trails

Every digital signature and scan along with the time stamps is timestamped and recorded in a way that cannot be altered. In the event of an audit or if you require legal substantiation, your documents are prepped for court no more frantic searches through shredded documents.

Would you like to automate check-in procedures?

See how simple it can be to track visitors. Schedule a live demo of VisitorFlow today and get a 30-day free trial with no credit card needed.